Minutes of the Kaipara Care Incorporated PHO Board Meeting
1.00pm, Wed 19th
Video Conf Room

Karakia
OSH Fire Evacuation 1.03
Meeting opened at 1.05

Present
John Marsden, Chris Tipa, Trish Crompton, Pam Baldwin, Brian Gaukrodger, Darryl Tilly, Rhonda Zeilinski, Hannah Yakas, Scott Davidson, Bev Sharpe & Raewyn Fowlie.

Apologies
Jen Udy & Janet Smart. Derek Gibbons for lateness.

Minutes from the previous meeting
M/S Rhonda Zeilinski / Brian Gaukrodger that the minutes of the October 2003 meeting be passed as true and correct. Carried

Matters arising from the minutes
Confidentiality Agreement
A draft is nearly ready for Board perusal. This will be emailed / mailed for consideration prior to the December meeting. Staff are covered by their employment contracts, but a separate disclaimer will also be formatted and sent out.

Contributory Funds
Chris has spoken to some parties, who have acquiesced. Will contact others shortly.

Gate Signage
Council rules are restrictive as the hospital is in a residential zone. An application for a non-conforming sign will be required. Consultation with a signwriter on size required and approx cost will take place. DMC, Te Ha, NH & KCI will then be advised. Janet following through.·

DHB Site Visit
DHB/MAPO not available today, now scheduled for 27th November 2003 from 9.30am.·
Asthma Contract
Rhonda advised that positive steps are being undertaken towards data collection and service.

Correspondence
Re letter from Manaia PHO - Julie has been seconded to employment in a CME position at Manaia one day a week for 6 months.

M/S Bev Sharpe / Hannah Yakas that the incoming correspondence be received and outgoing approved. Carried

Treasurer's Report
Presented by Trish Crompton
Re query from Janet on rent/photocopying - amounts paid on invoices received from NH.·
Query re Mobil vs Caltex petrol cards – to be looked into re costs and discounts.
M/S Trish Crompton / Bev Sharpe that the Treasurer's Report be accepted and the transactions approved. Carried

KCHT Verbal Report
Delivered by Bev Sharpe.
KCHT held their AGM on November 17th. New members, Donna Mawson, Hugh Rose, Graham Prestidge, Alan Mortensen & John Wooley have been welcomed. The Lawyer rep position remains vacant. Julie Palmer was a speaker at the meeting.

The Board has allocated the 2nd round of funding – applications down on the first round.

Shuttle bus co-ordinator, Earl Nicholas, is retiring and will be missed.

In Feb 2004 KCHT is offering a day’s orientation for new trust members.

There will be two new nominees for the KCI Board in 2004.

Operational Report
Presented by Chris Tipa as per the circulated report, the following items were bullet pointed, discussed and added.

Register & Funding

Meetings with other PHO’sRe Pharmacy RSM. Brian advised that the Pharmacy guild is looking at a similar project. He will supply Chris with the information.

PHO SAAPRG - Bullet points discussed re the recent meeting.

Site Visit As discussed in Matters Arising.

SIA/HP Still awaiting DHB approval.

Management Services Proposal to Coast to Coast PHO - Wellsford Proposals challenges and advantages were discussed. It was decided that the Board would support Chris contacting the interim CEO, Nancy Malloy, to gather further information on Coast to Coast’s requirements.

Sub-committee for Staff Salary Review Trish, Rhonda, Bev & Pam volunteered for this. Chris to arrange a suitable date.

Recent & Upcoming Events -Maori Men's Diabetes Meeting 21 Nov, Old Boys Rugby Club, 7.00pm.

General Business
Conflict of Interest Policy – Discussed in matters arising.

Cultural Orientation Framework – As circulated. Some minor changes made. To be taken back to the Bicultural Meeting.

Board end of year windup or alternative – Following discussion it was decided to hold the December meeting later in the day, followed by dinner at Uno’s. Partners invited at their own cost. Staff and partners also invited. Let Raewyn know nos. attending.

NIL Report – Tabled.

Quarterly consultation with kaumatua and kuia - Nov 24th. Speaking timeframes have been agenderised.

Next Meeting
Scheduled for 17th December 2003, @ 3.00pm, Video Conference Room, Dargaville Hospital followed by end of year drinks/dinner at UNO’s.

Meeting closed with a karakia at 2.45

Other
ELECTION OF OFFICER’S
The Election of Officers was run as set out in the agenda, and as notified by email/mail. There being no further nominations for any post, the following candidates were declared:
Chair: M/S Bev Sharpe / Pam Baldwin - Nomination of John Marsden DeputyChair: M/S Trish Crompton / Pam Baldwin – Nomination of Scott Davidson Treasurer: M/S Pam Baldwin / Rhonda Zeilinski – Nomination of Trish Crompton

All nominations were carried.