Treasurer's Report
· The report covers August 2004 transactions.
Notes as follows:· Diabetes – Have not received full payment from NDHB this month, due to the fact that more checks were carried out than usual (Ceiling on average no. per month). Will be rectified over time.
· Rural Retention Funding has now been paid through to DMC
· Report still a problem – Chris to discuss format with Rachel.
M/S Trish Crompton / Hannah Yakas that the Treasurer's Report be accepted and the transactions passed for payment. CARRIED

KCHT Verbal Report
Quorum still a problem.
Unofficially discussed the ongoing sustainability of the Health Shuttle. Currently have Taskforce green funding for the driver, all other funding from KCHT and there has been a significant increase in running costs. Historical funding was from pub charity, and pharmacy savings.
Other internal issues discussed.

Operational Report
CEO’s REPORT: - by Chris Tipa Chris spoke to his written report, that had been circulated. The following is in addition to that:
1. Attendance at the Auckland PHO Regional Workshop revealed that KCI have a sound Governance Structure.
2. Care Plus & Chronic Care Management- Manaia have appointed Michaela Matich as CCM Facilitator. Other PHO’s are preparing for the October start. Training is available at Manaia on Wed 6th Oct. – KCI may not be ready due to current decision pending on switching to another PMS . Trish advised that training for nurses may be requested from this budget. Marama Brown is currently acting as Chronic Care Nurse for Te Ha.
3. Diabetes will be one of the DHB’s 4 main priorities on 2005, so looking forward to their plan.
4. Draft PHO signs for the MeNZB campaign circulated. Maori translation from Gary please. Approx costs for signage $395 - $485.00 (GST Exc)Counties Manakau report uptake of vaccine is only 40% for Maori. There is an opportunity for collaboration between DMC and Te Ha to increase this for Kaipara.
5. Suggestion that NPHO’s is governed by Chairs, rather than PHO CEO’s/Managers. NPHO’s have received advice that the best structure would be a “not for profit” company.
M/S Pam Baldwin / Trish Crompton that KCI supports having the Chairperson in the governing position of the proposed NPHO’s company. CARRIED
6 Meeting between Te Ha & DMC later today has been cancelled due to John’s illness.
7. IT – as read
8. Regional Mental Health Proposal – as read.
9. Kaipara Palliative Care Manager – as read
10. Staff request to attend a Project Management workshop. After discussion, the following motion was moved.
M/S Scott Davidson / Trish Crompton that the Board approves payment of 50% towards the workshop fee (total fee $1580.00 + GST) to the Kepner-Tregoe Workshop and allows the employee 3 days paid study leave to attend. CARRIED
M/S Scott Davidson / Lyndsey Bargh that his tabled report be accepted. CARRIED

General Business
· Association Liability Clause read out regarding any claims or pending claims made against Directors – No one spoke out at the meeting. If applicable, Board Members to contact Raewyn or Rachel so details can be included on the renewal application form.
· Society Membership Applications from Philip Dodd & Marcus Liddell (Pharmacists)
M/S Pam Baldwin / Trish Crompton that the membership to the Society of these applicants be accepted. CARRIED
· Schedule of Meeting Dates SIA Subcommittee – 1.00 lunch meeting 29th September Health Promotion – Friday 1st October - 12.00pm Care Plus – 1-3pm or 12-2.00 Tuesday 21st September – Chris to finalise via email
· Andrea has requested that the Board support her attendance at a Privacy Training workshop to be held in Auckland during November.
M/S Scott/Trish that the board supports Andrea’s attendance at the Privacy Training course in Auckland $270.00. CARRIED
· Review of Board Membership - It is minuted at the EGM (March 03) that Board Membership will be reviewed after 12 months. This was of particular concern to the sitting KCHT members at the time. Should there be any proposed changes, a remit needs to be lodged with the Secretary 21 days (by 29th Sept) prior to the AGM so that Society Members are given 14 days (6th October) notice.KCHT to consider at their next meeting (20th September).

Next Meeting
Ordinary Board Meeting followed by the AGM.
Ordinary Board Meeting scheduled for midday in the Nurses Lounge (lunch included), Community Health, followed by the AGM at 2.00pm, in the Conference Room, Community Health.

Other
PRIVACY OFFICER REPORT:
Apologies from Andrea who has had an urgent whanau meeting. Her report was distributed at the meeting and presented by Raewyn. Discussion as follows:· Recent Privacy/Advocacy training has been provided for the Board and site staff.
· Review of KCI’s Privacy Code of Practice has taken place and was circulated with changes highlighted. To be added to the Policy – backup storage.
· Pamphlet needs reviewing to bring it into line with KCI’s evolution into a PHO.
· Chris to discuss Privacy training needs, procedures re informing clients of information sharing with KCI and KCI’s role in confirming that providers have Privacy Policies in place during his meetings with Te Ha & DMC. Feedback to Andrea for actioning.
· Attendance to the final of 3 workshops offered by the Privacy Commission – See Gen Business.

NIL REPORT: - circulated with the agenda· Julie spoke to her report.
M/S Jen Udy / Donna Mawson that the NIL report be accepted. CARRIED