Minutes of the Kaipara Care Incorporated PHO Board Meeting
MINUTES OF THE KAIPARA CARE INCORPORATED PHO BOARD MEETINGHELD ON 17th NOVEMBER 2004 AT 1.00 PMVIDEO CONFERENCE ROOM, DARGAVILLE HOSPITAL

Karakia

Welcome to new Board Members, Ani Edwards, Marcus Liddell, Allan Mortenson & Cherry Waldron

OSH Requirements – Fire Evacuation covered – a new requirement is to let the front office know approx how many people are expected at meetings

Meeting opened at 1.10

Present
John Marsden, Trish Crompton, Derek Gibbons, Allan Mortenson, Jen Udy (for NH), Ani Edwards, Marcus Liddell, Scott Davidson, Cherry Waldron, Pam Baldwin, Chris Tipa, Julie Palmer & Raewyn Fowlie.

Apologies
Rhonda Zeilinski, Lyndsey Bargh M/S Trish Crompton / Marcus Liddell that apologies be accepted Carried

Minutes from the previous meeting
M/S Pam Baldwin / Scott Davidson that the minutes of the Oct 2004 meeting be passed as true and correct. Carried

Matters arising from the minutes
· KCHT Board Nomination – KCHT Board Members informed the remaining members of the KCI Board that, contrary to the Oct mins, they will not now be increasing their Board membership.
M/S Scott Davidson / Allan Mortenson that Shannon Price be nominated to the KCHT Board. Carried
· Proxy Representation and Payment of Fees – CEO to formalise a policy on this to bring to the next meeting.

Correspondence
M/S Allan Mortenson / Scott Davidson that incoming correspondence be received & outgoing approved. Carried

Treasurer's Report
· The report covers October 2004 transactions.
M/S Trish Crompton / John Marsden that the Treasurer's Report be accepted and the transactions passed for payment. Carried
· Another chq signatory is required to replace Brian.
M/S Trish Crompton /Scott Davidson that Marcus Liddell be added as a signatory. Carried

KCHT Verbal Report
Meeting held on Monday evening.
· With the official nomination of Shannon, KCHT now has a full Board. Although there is provision in the Deed to have more Board Members, they would not have voting rights.
· A meeting with Ian Bloore, lawyer, has taken place. Board now not proceeding with changes to the Trust Deed, but is considering changes to its rules. Also looking at moving the Board towards a full Governance role and employing a Manager for the other responsibilities.

Operational Report
Chris spoke to his report, circulated via email and on the day. The following is in addition to that:
1. MeNZB campaign – DMC & Te Ha have now received their first batch of vaccines. Some of the advertising budget has already been used (signs up driveway) and is earmarked for other activities. It should be noted that the local Immunisation team arrangement between DMC & Te Ha is held in high regard by the DHB & MOH.
2. Cold Chain Accreditation Contract – as read3. Regional Mental Health Proposal – as read. A copy of the letter from MOH is available for those who would like to see it.
4. Care+ - data from hospital not yet available. Ratification of subcommittee recommendations required as follows:
M/S Pam Baldwin / Allan Mortenson that the Care+ co-payment charge will be set as follows: The first visit will be free, with each follow-up appointment charged at $5.00 except when the follow-up assessment is done in conjunction with a Diabetic Free Annual Check. Fee at Te Ha will be free for beneficiaries or koha for waged. Carried
M/S Trish Crompton /Cherry Waldron that the $199.00 fee paid to the PHO for each enrolled Care+ patient be distributed to as follows: $79.00 paid for the first visit, with follow up visits paid at $40.00 each. Carried
Active Review – Further information required. Carry over till next meeting.
Chronic Care Management package – Manaia IT staff to assist with the install. DHB paying for the first year, thereafter a fee of approx $1500.00p.a.
M/S Allan Mortenson / Pam Baldwin that the Board supports the CCM package as presented. Carried
5. NPHO’s Company Formation – as read
6. Active Enrolment – as read
7. Research by CBG – A copy of their draft qualitative report has been emailed out to Board Members. Hard copies available.

General Business
· Staff/Board Xmas Meal – after discussion, a Board Xmas meal will take place following a 3 – 5pm meeting on December15th.
M/S Allan Mortenson / Pam Baldwin that the Board invite past Members, the Privacy Officer, Staff, partners and any other significant contributors to the Xmas meal on December 15th. Carried
· Care Plus Recommendations – see CEO’s Report·
Other Nil

Next Meeting
Scheduled for 3.00pm, Wednesday, 15th December, Video Conference Room – followed by dinner – venue TBA

Meeting closed at 2.30pm with karakia

Other
ELECTION OF OFFICERS’
Election took place as per the procedure circulated via the agenda.
Chair: M/S Allan Mortenson / Ani Edwards - Nomination of John Marsden Carried
DeputyChair: M/S Cherry Waldron / Allan Mortenson – Nomination of Scott Davidson Carried
Treasurer: M/S Allan Mortenson / Scott Davidson – Nomination of Trish Crompton Carried

NIL REPORT
· Spoken to by Julie – photo of the MeNZB Immunisation team in the D & D newspaper today.