Minutes of the Kaipara Care Incorporated PHO Board Meeting
19th October 2005
Video Conference Room, Dargaville Hospital

Karakia
OSH Requirements – Fire Evacuation and requirement to inform NH front office of approx nos. in attendance satisfied.
Meeting opened at Noon, with lunch

Present
John Marsden (Chair), Ani Edwards, Cherry Waldron, June Henwood, Jen Udy, Judy Harris, Chris Tipa, Julie Palmer, Derek Gibbons, Pam Baldwin, Scott Davidson, Lyndsey Bargh

Apologies
Allan Mortensen, Marcus Liddell, Lyndsey for lateness M/S Jen Udy / June Henwood that apologies be accepted. Carried

Minutes from the previous meeting
M/S Judy Harris / Cherry Waldron that the minutes taken at the 21st September meeting be recorded as true and correct. Carried

Matters arising from the minutes

• Accountants/Auditors – Chris met with accountants, provided information on KCI’s income process and obtained an unqualified opinion on that basis.
M/S Jen Udy /Ani Edwards that KCI advises Trappitt & Ewenson that we require one partner to handle inquiries re our accountancy and the other partner to be in charge of the audit. Carried

• Nomination to the KCHT Board – KCHT require that clinical workers and/or professional health workers be resident and/or practicing in Kaipara and that one of the 2 trustees be a community health out-worker. Therefore, one of the nominees might not fit the criteria.
M/S Pam Baldwin / June Henwood that Rhonda Zeilinski be nominated to the KCHT Board. Carried
Jen Udy abstained

• Representation of KCI at other levels – discussion on drawing the line on expenditure etc regarding Board Members or others nominated to attend meetings, professional development or representing the Board at conferences. It was noted that current policies cover meeting, subcommittees and clinical governance rates. A framework policy on guidelines for applying for fees outside of these areas is to be compiled. It will reflect the value of attendance to the Board and take into consideration employer contribution etc. The onus will be to be on the Board Member or other delegate to acquire a mandate from the Board.

Correspondence
As listed on the agenda:
M/S Pam Baldwin / June Henwood that incoming correspondence be received and the outgoing approved. Carried

Treasurer's Report
Presented by the CEO
M/S Scott Davidson / Jen Udy that the Treasurer's Report for September 2005 be accepted and the transactions passed for payment. Carried

A report on committed unspent funding (i.e. HP/SIA/Rural Retention) vs the bank balance is required for the next meeting.

KCHT Verbal Report
Presented by Lyndsey Bargh.
No meeting held this month.

Operational Report
CEO’s REPORT: - by Chris Tipa
Chris spoke to his report, circulated with the agenda. The following is in addition to that:
1. Regional Mental Health Pilots – as read
2. Northcare Trust – Rehabworx in Dargaville under threat of closure. 16 regular attendees needed to keep service in Dargaville. Further meetings are planned.
3. Diabetes Annual Free Checks – as read
4. PHONZ – as read
5. Discussion for Ngati Whatua-wide PHO – Anaru has also spoken to DMC about this. KCI’s concerns to be advised the the Board of Te Runanga O Ngati Whatua via John and Ani. Discussion ensued. One practical way to solve the problem would be KCI lending support to Te Ha’s bid for more sustainability through firmer contractual arrangements with the DHB – although this is a common problem amongst Maori providers with bulk funding often rolled over
6. Strategic Planning – Board/Governance responsibility. Discussion on acquiring some outside input, the CEO supplying a draft and arranging a planning day.
M/S Pam Baldwin / Cherry Waldron that a ½ day planning day be scheduled for the New Year. Carried

General Business

• Society Membership
New membership: Jan Taylor, Nutrition Consultant, Paparoa & Ringa Atawhai, community health workers. Removal of Phillip Kara Memorial Resthome who have closed down & Josie Scott who has left the area.
M/S Pam Baldwin / June Henwood that Jan Taylor & Ringa Atawhai be accepted as members. Carried
M/S Derek/Pam Baldwin that Phillip Kara Memorial Resthome and Josie Scott be removed from Society Membership due to them no longer operating or practicing within Kaipara. Carried

• Power Point Presentation by Rhonda Zeilinski on the Nurse Practitioner role for Kaipara

• Other
Subcommittee members will be advised of the following upcoming meetings for:
SIA, HP, Rural Retention Funding and Careplus

Next Meeting
Scheduled for 3.00pm, Wednesday, 16th November Video Conference Room

Meeting closed at 1.50 with karakia

Other