Minutes of the Kaipara Care Incorporated PHO Board Meeting
16th November 2005
Video Conference Room, Dargaville Hospital

Karakia
OSH Requirements – Fire Evacuation and requirement to inform NH front office of approx nos. in attendance satisfied.
Meeting opened at 3.05

Present
John Marsden, Ani Edwards, Cherry Waldron, Judy Harris, June Henwood, Jen Udy, Marcus Liddell, Lyndsey Bargh, Pam Baldwin, Scott Davidson, Allan Mortensen, Derek Gibbons & staff – Chris Tipa, Julie Palmer & Raewyn Fowlie. Guest: Anaru Kira

Apologies
Derek for lateness. M/S June Henwood / Cherry Waldron that apologies be accepted. Carried

Minutes from the previous meeting
M/S Jen Udy / Judy Harris that the minutes taken at the 19th October meeting be recorded as true and correct. Carried

Matters arising from the minutes
• Nomination to the KCHT Board – Family circumstances has seen Rhonda withdraw from nomination. Zoe Tipa willing to be nominated. However, she requires further information (orientation) from KCHT.
M/S Allan Mortensen / Pam Baldwin that Zoe Tipa be nominated to the KCHT Board. Carried

• Feedback from John and Ani re their meeting with Te Runanga O Ngati Whatua –
No reply from Te Runanga as yet.

Correspondence
As listed on the agenda:
M/S Cherry Waldron / Pam Baldwin that incoming correspondence be received and the outgoing approved. Carried

Treasurer's Report
M/S Jen Udy / Ani Edwards that the Treasurer's Report for October 2005 be accepted and the transactions passed for payment. Carried

KCHT Verbal Report
Presented by Lyndsey Bargh.
Meeting yet to be held this month – AGM coming up on Monday.

Operational Report
CEO’s REPORT: - by Chris Tipa
Chris spoke to his report, circulated with the agenda. The following is in addition to that:
1. Regional Mental Health Pilots – as read
2. Diabetes Annual Free Checks – as read
3. HEHA – May cost KCI up to $15000.00 p.a. Plan available electronically or a hard copy can be distributed.
4. Performance Plan as circulated – Questions re the document answered. Invite for Board Members to be in attendance at the next site visit. Chris will circulate further information to interested Board Members.
5. Rehabworx – next meeting scheduled for later in November. Numbers support the service remaining open in Kaipara.

6. Regional Asthma Meeting – contracts to remain in transition phase for 2 years. KCI’s contract seen as generous by the DHB. Trade off agreed that KCI will work on making a centralised patient management system available for all Northland asthma nurses.
7. Proposal for Development – Youth project - as read.

General Business

• Avian Flu Pandemic – agenderised by June who has attended DHB planning meetings and would like an update on where secondary and primary services are currently at i.e. what planning is in place? Protection of front line workers? Need to hold information meetings for the public? DHB and DMC members assured that planning was indeed in place. It was decided to consult with Jonathon Jarman and heed his advice re the need for public meetings etc. Any new DHB or MOH information on the pandemic will be distributed with Board papers in the future. Discuss further at the next meeting.
• Funding Rounds HP, SIA, Rural Retention – HP and SIA funding rounds currently taking place. Subcommittee meetings have been planned. Rural Retention funding round still to be implemented.
• Meeting Room – New chairs purchased. Re airconditioning of the room, there has been an increase in quotation pricing due to the no. of people expected to use the room at the one time. JVB meeting next week and will discuss further. Once/if approved, installation will not take long.
• Board/Staff end of year dinner – options discussed.
M/S Allan Mortensen / Pam Baldwin that presents will be dispensed of with the Board & Staff end of year dinner to be held at a restaurant/venue in Kaipara. Partners included at no charge. Carried
• Complimentary and Alternative Medicine Handout/Information – circulated and spoken to by Pam Baldwin. Copies available.
• Laboratory – Background information supplied: Discussion then took place “in committee”
• Best Practice Guidelines – ensuring that the GPs have a copy.
• Other - Nil

Next Meeting
Scheduled for 3.00pm, Wednesday, 21st December Video Conference Room, followed by dinner.

Meeting closed at 5,00pm with karakia

Other
ELECTION OF BOARD OFFICER’S:
Election took place as per the procedure circulated via the agenda.
Chair: M/S Allan Mortensen /Lyndsey Bargh - Nomination of John Marsden Carried
Deputy
Chair: M/S Cherry Waldron / Jen Udy – Nomination of Scott Davidson Carried
Treasurer: M/S June Henwood / Lyndsey Bargh – Nomination of Allan Mortensen Carried