Minutes of the Kaipara Care Incorporated PHO Board Meeting
17th May 2006
Video Conference Room, Dargaville Hospital

Karakia

OSH Requirements – Fire Evacuation and requirement to inform NH front office of approx nos. in attendance satisfied.

Meeting opened at 3.10

Present
John Marsden, Cherry Waldron, Jen Udy, Scott Davidson, Judy Harris, Pam Baldwin, Ani Edwards, Marcus Liddell, Chris Tipa, Julie Palmer, Raewyn Fowlie

Apologies
Lyndsey Bargh, Derek Gibbons M/S Judy Harris / Marcus Liddell that apologies be accepted. Carried

Minutes from the previous meeting
M/S Judy Harris / Cherry Waldron that the minutes of the 19th April 2006 meeting be recorded as true and correct. Carried

Matters arising from the minutes

• Strategic Planning – documents circulated- For perusal - transcript of the day’s proceedings, letter from Anthony, and draft Strategic Plan. To be brought back to the next meeting for comment, changes, adoption etc.
• Other: Nil

Correspondence
As listed on the agenda:
M/S Scott Davidson /Jen Udy that incoming correspondence be received and the outgoing approved. Carried

Treasurer's Report
Presented by the CEO
Draft budget for 2006/07 to be prepared for the next meeting.
M/S Scott Davidson / Pam Baldwin that the Treasurer's Report for April 2006 be accepted and the transactions passed for payment. Carried

KCHT Verbal Report
Presented by Allan Mortensen
May meeting not held.
Feedback from subcommittees – Shuttle alignment to the Whangarei service still requires tweaking.
HNZ & KDC still to get back to the Trust re infrastructure on how the housing project is going to work.
Public meeting to be held on Friday 19th May at 3.00pm following Grey Power meeting. Topics: About KCHT, Public Housing, Shuttle.

Operational Report
CEO’s REPORT: - by Chris Tipa
The following is in addition to the report that was circulated.
1. Asthma Contract – Agreement with new specs needs to be in place with the DHB by end of June.
2. PHONZ Meeting – See handout circulated at the meeting for the three points of view (stances) on fees rollout and a PHONZ newsletter. The value of being part of PHONZ may be assessed from this document.
3. Mental Health Pilots– as per the report.
4. Strategic Planning – See Matters Arising
5. Rural Retention Workforce Funding– 5 PHO Managers looked at and made recommendations on the submissions – as outlined in the document circulated to Board Members at the meeting. The recommendations were as follows: Orrs Pharmacy, $21,000.00, Kaipara Project Nurse Group $11,000.00, Alzheimers Society $500.00, Dargaville Medical Centre – Diabetes Nurse $25,000.00, GP Registrar Recruitment $7500.00, Ruawai Nurse mileage and training costs $5000.00.
M/S Scott Davidson / Jen Udy that the recommendations from the NPHO’s group be approved. Carried
6. Kaipara Palliative Care – As per the report.
7. HEHA - See handout circulated at the meeting. Amount payable by KCI is less than originally indicated as Manaia has contributed more. HEHA is loosely based around an enhanced green prescription model.
8. Performance Management Reports/ Graphs circulated - showing data over 3 x 6 monthly indicators. Suggests areas to prioritise so that KCI can achieve Gold Star PHO status and may be indicative of where SIA, HP and other funding priorities should be aimed at. Some anomalies in the dataset were identified.

General Business

• Application for Membership – Kaipara Maternity Partnership Ltd
M/S Pam Baldwin / Scott Davidson – That the application be accepted. Carried
Some discussion arose regarding individual vs group/organisation membership, as a number of members are in both categories. In a small community such as ours, individuals are often members of many organisations, so joint membership was considered acceptable.
• Request for a Leave of Absence – Nursing Representative
M/S Cherry / Pam Baldwin that the Board approves a 3 month leave of absence for the Nurse Representative Carried
• .Other Issues –
Payment for Board Members for Strategic Meeting Day is 3 x normal meeting fee and expenses.

The Monitoring meeting between NH and KCHT has been re-established after and absence of some time. Te Ha and DMC also have input.

Next Meeting
21st June 2006, 3.00pm, Video Conference Room.

Meeting closed at 4.10 with karakia

Other
NURSING INTEGRATION REPORT - see quarterly report.
Julie also provided information on the HP course she helped facilitate at Manaia, and the possibility of making it available in Kaipara.