Minutes of the Kaipara Care Incorporated PHO Board Meeting
19th July 2006
Video Conference Room, Community Health, Dargaville Hospital

Karakia

OSH Requirements – Fire Evacuation and requirement to inform NH front office of approx nos. in attendance satisfied.

Meeting opened at 3.10

Present
Scott Davidson (Chair), Judy Harris, Ani Edwards, Marcus Liddell, Lyndsey Bargh, Allan Mortensen, Pam Baldwin, Jen Udy, Chris Tipa, Margareth Broodkorn, Julie Palmer, Raewyn Fowlie

Apologies
Cherry Waldron (leave of absence), John Marsden, Derek Gibbons M/S Allan Mortensen / Jen Udy that apologies be accepted. Carried

Minutes from the previous meeting
M/S Judy Harris / Allan Mortensen that the minutes of the 21st June 2006 meeting be recorded as true and correct. Carried

Matters arising from the minutes

• Ruth McKenzie, DHB’s Risk Management. An invitation will be sent to all onsite when she visits.
Co-ordinated pandemic solution/plan will be shared.
• Other: Nil

Correspondence
As listed on the agenda:
M/S Allan Mortensen / Jen Udy that incoming correspondence be received. Carried

Treasurer's Report
Presented by the CEO
Report and an update to the 06/07 Budget circulated at the meeting.
M/S Jen Udy / Pam Baldwin that the Treasurer's Report for June 2006, including the amended budget, be accepted and the transactions passed for payment. Carried

KCHT Verbal Report
Meeting held on Monday.
• Judith Herbert has been appointed by the mayor, in place of the accountancy vacancy. No accountant was available for appointment
• Three year term for the trustees coming up. All current members are happy to carry on but the PHO needs to consider their representation.
• JV Board has put funding towards the shuttle.
• Housing project has been passed by the Minister of Housing - looking good for the Trust to take over with a 20yr suspensory loan.
• Monitoring meeting has been held - looking at services delivered.
• Auditor General has accepted the trust as a client.

Operational Report
by Chris Tipa
The following is in addition to the report circulated with the agenda.
1. Staff – With Maureen leaving, JDs of staff are all being reviewed. May require some temp staff to fill the gap till a new person has been secured.

2. Mental Health Pilots – Feedback from other PHO Manager's re the quarterly report, due in tomorrow, on this project has been positive. Extra funding has been secured with Mid and Far North now wishing to take part in the subsidised counselling sessions.
3. KCI Strategic Planning - as read
4. Review of SIA Projects – Discussion re bringing all projects into the same cycle. The CEO is open to ideas on how this can be achieved.
M/S Pam Baldwin / Margareth Broodkorn that the recommendations from SIA Subcommittee’s review be accepted and $16,000.00 be released for new projects. Carried
5. Health Promotion – 14 applications received, totalling requests for $27547.00 see circulated report. Recommendations as follows: The Kaipara Family Centre $700.00, Maternity Liaison Group $1500.00, Te Korowai Aroha O Ngati Whatua $1200.00, Te Ha $2000.00, KCHT $2000.00. KAP/Sages $615.00, KAP $650.00, Pono Masonic Lodge $2000.00, Brice Herbert $1500.00. Total $12165.00. This amount is more than what is available, but the committee recommended that the Board approves the additional expenditure as a way to use KCI’s surplus.
M/S Pam Baldwin / Lyndsey Bargh that the HP Subcommittee recommendations be accepted. Carried
6. PHO Enrolment - Enrolled population of the PHO dropping. Some results have been analysed with more being looked at by Healthpac.

General Business

1. Application for Membership – Kaipara Family Centre, Brian's Gym & Fitness Centre Ltd, Roxanne Kelly, Sport Northland
M/S Allan Mortensen / Margareth Broodkorn that the applications for membership be accepted. Carried
2. Health Promotion Funding Subcommittee – See above
3. AGM Meeting Date - October 18th, with an ordinary meeting at noon (including lunch), followed by the AGM at 2.15 and afternoon tea.
4. CEO for DHB - finishes on 8th September.
5. Query re scripts. It was confirmed that midwife, optometrist and dentist scripts are not covered under discounted PHO scripts, and therefore the Pharmacy Fund can not be used to pay for these.
6. Onsite Laboratory - Going through accreditation. Review of whole of NDHB labs currently underway.
7. DHB - Meeting recently held onsite - great that the NDHB rotates to the peripheral sites for informal discussion time.

Next Meeting
16th August 2006, 3.00pm, Video Conference Room. Apologies from Julie.

Other
Nursing Integration Leader
Report circulated at the meeting & spoken to by Julie.
Information on the KAP Annual Community Dinner, Family Centre, Conference attendance.