Minutes of the Kaipara Care Incorporated PHO Board Meeting
23rd August 2006
Video Conference Room, Community Health, Dargaville Hospital

Karakia

OSH Requirements – Fire Evacuation and requirement to inform NH front office of approx nos. in attendance satisfied.

Meeting opened at 3.05

Present
John Marsden, Margareth Broodkoorn, Pam Baldwin, Allan Mortensen, Lyndsey Bargh, Marcus Liddell, Judy Harris, Scott Davidson, Chris Tipa, Rachel Kidd & later Jen Udy

Apologies
Cherry Waldron (leave of absence), Ani Edwards, Jen Udy for lateness, M/S Marcus Liddell / Pam Baldwin that apologies be accepted. Carried

Minutes from the previous meeting
M/S Marcus Liddell / Pam Baldwin that the minutes for the July meeting be accepted as true and correct. Carried

Matters arising from the minutes
Strategic Plan. Changes as follows: Purpose to be changed to read “KCI exists to improve the health of it’s enrolled population with Health Promotion, preventative and early detection initiatives to ensure ….”. Mission to be altered to read “KCI will achieve this purpose by providing high quality comprehensive, accessible, affordable …..”. Second para, p3, 7th line to read: “The aim would be to use both it’s funding and any resultant services, plus……”
• Other: Nil

Correspondence
As listed on the agenda:
M/S Scott Davidson / Pam Baldwin that incoming correspondence be received and outward correspondence approved. Carried

Treasurer's Report
Presented by the CEO
Concerns about quality of advice from Accountant. Chris has been advised that Trappitt & Ewenson are no longer able to do KCI’s audit next year. Need to organise quotes & recommendations by date of AGM. Capex for 2 computers to be recoded to Asthma.
M/S Margareth Broodkoorn / Judy Harris that the Treasurer's Report for July 2006 be accepted and the transactions passed for payment. Carried

KCHT Verbal Report
Presented by Scott Davidson and Allan Mortensen
• Have not had a meeting since last report - meetings now quarterly.
• Housing now with the Minister and waiting for his action.
• Organising public meeting 6th September to discuss Lab options & get community input.

Operational Report
CEO’s REPORT: - by Chris Tipa
The following is in addition to the report circulated with the agenda.
1. Mental Health Pilots – issue of why we aren’t using the packages (too many packages or not enough knowledge of them), discussion on how to access the funding – set protocol on how to refer was requested. Clarified that the packages are remaining here but we will share them with other PHO’s.
2. Audit Report – Met with Shirley and have worked on responses to send back to Healthpac. Audit was fairly standard.
3. Diabetes – as read.
4. Medical Equipment Fund – Discussion was held on scope and use of this fund. Decided to remove the word “only” in bullet point one. Need to widen to all Primary Health Caregiver members in PHO rather than just Te Ha and DMC. Needs to stand up to public scrutiny. Publicise – one off funding available. Sub-committee to be formed to evaluate proposals. Jen, John, Allan, Lynsdey, Pam if available. Mandate was given by board for Chris to proceed on this basis.
5. Draft Business Plan – Add glossary to end, update SIA & HP projects, Pam to help Chris with HEHA, any ideas, please contact Chris before next board meeting to alter anything, make any suggestions.
6. Annual Leave – as read.

General Business

1. Nominees to the KCHT Board – Currently Scott Davidson & Zoë Tipa.
M/S Allan Mortensen / Marcus Liddell that Scott & Zoë be appointed KCI reps on KCHT. Carried
2. Other - Pandemic Planning – now on DHB intranet. Jen will print copy off and give to Chris. This will be available to anyone who wishes to read it.
3. Coverage Quality Payment for MeNZB Campaign – We have been advised to invoice this. Discussion on how to divvy up the money. Chris to decide as this is a management issue.

Next Meeting
20th September 2006, 3:00p.m., Video Conference Room.

Other