Minutes of the Kaipara Care Incorporated PHO Board Meeting
20th Spetember 2006
Video Conference Room, Community Health, Dargaville Hospital

Karakia

OSH Requirements – Fire Evacuation and requirement to inform NH front office of approx nos. in attendance satisfied.

Meeting opened at 3.05 pm

Present
Scott Davidson, Allan Mortensen, Lyndsey Bargh, Cherry Waldron, Marcus Liddell, Ani Edwards, Judy Harris, Jen Udy, Margareth Broodkoorn, Chris Tipa, Julie Palmer, Rachel Kidd, Derek Gibbons

Apologies
Pam Baldwin, John Marsden, Derek for lateness M/S Marcus Liddell / Allan Mortensen that apologies be accepted. Carried

Minutes from the previous meeting
M/S Allan Mortensen / Marcus Liddell that the minutes of the 23rd August 2006 meeting be recorded as true and correct. Carried

Matters arising from the minutes
Coverage Quality Payment – Margareth working on Te Ha portion so we know how to divvy up the fund.
• Mental Health Project – Aura – clarification on her role and how to refer people to her. Packages can be referred from the Ward. Existing pathways still apply. Clarification needed.

Correspondence
As listed on the agenda:
M/S Jen Udy / Cherry Waldron that incoming correspondence be received and outward correspondence approved. Carried In addition the following was tabled at the meeting:
- Chris received an email today advising that Karen Roach is the new DHB CEO, commencing 25 October.
- Variation of Lease – letter from Gavin Austin renewing KCI’s lease for 3 years with no increase in rent.
- Northland Pathology Review – letter read out giving reasons for not attending the community meeting. Jen reported that the accreditation process was successful - huge thanks to lab team. KCI to acknowledge this.

Treasurer's Report
Presented by the CEO
M/S Judy Harris / Lyndsey Bargh that the Treasurer's Report for August 2006 be accepted and the transactions passed for payment. Carried

KCHT Verbal Report
Presented by Scott Davidson and Allan Mortensen
- Met Monday night.
- Plan to remain a Charitable Trust.
- Shuttle doing well. Vehicle will need replacing soon.
- Housing still with Council and Govt, managing units well – some disused until they can start renovating.
- Lab – planning on meeting Northland Health with a mediator.
- JV had met – good meeting about how to get site working better.

Operational Report
CEO’s REPORT: - by Chris Tipa
The following is in addition to the report circulated with the agenda.
 Letter from Te Ha requesting status as a General Practice. Board agreed this is a governance issue – need to discuss with their board.
 One-Off Medical Equipment Fund – Chris provided application form for board to view.
 Draft Business Plan – Chris to put to next meeting in a final format for approval.
 HEHA – plan available if anyone wishes to view. Has been submitted to DHB.
 KCI Lease - signed
 CEO Performance Appraisal due - Derek, Pam, Allan, John to conduct. Chris to co-ordinate a time.
 Performance Management Programme Results – Query on where data came from – according to DMC’s database they have done well on flu vaccines. Congratulated Doctors on meeting targets for prescribing & lab orders

General Business

1. Associations Liability Renewal. Statement read out and all board members present confirmed there were no issues.
2. SIA Recommendations
M/S Allan Mortensen / Cherry Waldron that we add the new $20,000 from becoming a Very Low Cost Access PHO to the SIA funds available for distribution. Carried
 Momona Group – noted that High school now have a hoist and pool is for hire.
 DMC High School Clinic – evaluate clinic to see what uptake is, reassess after 6 months. DMC clarified that this is not already covered by capitation funding because this group traditionally doesn’t come to see GP.
 Point made that all applicants should be able to talk to their applications in future.
 Clarification sought on applying for more funding in the second round – this only means second cycle this year, but can reapply next year.
M/S Allan Mortensen / Jen Udy that the SIA Subcommittee recommendations are ratified Carried
Query on why 3 staff members attended SIA meeting.
3. Query on PHO boundaries – Advised they go to Tinopai.
4. Query on Grafton consultants – Have they consulted with the PHO? Chris had opportunity to attend DMC meeting but couldn’t, wasn’t well advertised.

Next Meeting

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