Minutes of the Kaipara Care Incorporated PHO Board Meeting
18th October 2007
Video Conference Room, Community Health, Dargaville Hospital

Karakia

OSH Requirements – Fire Evacuation and requirement to inform NH front office of approx nos. in attendance satisfied.

Meeting opened at 1:00 pm

Present
John Marsden, Margareth Broodkoorn, Cherry Waldron, Allan Mortensen, Derek Gibbons, Scott Davidson, Jen Udy, Pam Baldwin, Marcus Liddell, Chris Tipa, Julie Palmer, Rachel Kidd.

Apologies
Judy Harris, Ani Edwards, Lyndsey Bargh M/S Marcus Liddell / Pam Baldwin that apologies be accepted. Carried

Minutes from the previous meeting
M/S Cherry Waldron / Allan Mortensen that the minutes of the 20th September 2006 meeting be recorded as true and correct. Carried

Matters arising from the minutes
CEO’s Performance Review – M/S Allan Mortensen / Scott Davidson that the board ratifies the sub-committee’s appraisal of the CEO and approves the recommended increase in salary to be backdated to 1 August 2006. Carried

Correspondence
As listed on the agenda:
M/S Jen Udy / Marcus Liddell that incoming correspondence be received and outward correspondence approved. Carried

Treasurer's Report
Presented by the CEO
M/S John Marsden / Margareth Broodkoorn that the Treasurer's Report for September 2006 be accepted and the transactions passed for payment. Carried

KCHT Verbal Report
Presented by Scott Davidson and Allan Mortensen
- No meeting since the last KCI meeting.
- Meeting in Wellington on 25th with the Minister of Housing.

Operational Report
CEO’s REPORT: - by Chris Tipa
The following expands on the written report:
 Dialogue with Te Ha – Query on Te Ha’s entitlement to a share of VLCA PHO funding to improve services to Maori. Much funding directed by Govt, not up to PHO to decide. KCI has discretion in SIA etc. but not practice funding. Chris’s letter due to go to Te Ha board requesting the two boards meet. KCI could also be in a position to assist Te Ha in renegotiating their contracts with the DHB as a way of showing our support.
 One Off Medical Equipment Fund –
- Recommendation that questionnaire funding should be applied for out of Health Promotion funds.
- Management decision on what happens to the remainder of the funds.
M/S Allan Mortensen / Jen Udy that the board approve the sub-committee’s recommendations for the One Off Medical Equipment Fund Carried
 Draft Business Plan: Chris would like to develop a very shortened version for each board meeting so board can see progress of the various strategies. Margareth to forward some alterations from first version. Suggestion about having something in plan about Maori health development. It was noted that the Maori Health Plan needs updating.
M/S Allan Mortensen / Pam Baldwin that the Draft Business Plan be accepted as a working document. Carried
 HEHA: Ongoing dialogue with Sport Northland was recommended before final decision made about money.
 Diabetes Database – Canary confirmed Chris’s action to write to TTT practices as in his report.

Derek Gibbons was called away from the meeting.

General Business
1. Discussed letter re NGO’s and PHO’s. Full document offered to any board members wishing to take it away to read it.
2. Jen Udy spoke on her request for cardiac education equipment. KCI to purchase this equipment and lend out to people on site.
3. Article in D&D news about Minister visiting DMC was brought up - Te Ha were not advised he was coming. DMC advised they didn’t bring him here – it was a rushed visit. Maybe we could bring Minister of Health to Dargaville another time to have a look at what is going on in PHO surrounds.

Next Meeting
Scheduled for 15th November 2006 at 3:00 pm

Other
NURSING INTEGRATION REPORT
- Julie Palmer presented her written report.
- It was advised that Plunket, Te Ha and Julie are establishing a link to capture immunisations.