Minutes of the Kaipara Care Incorporated PHO Board Meeting
20th December 2006
Video Conference Room, Dargaville Hospital

Karakia

OSH Requirements – Fire Evacuation and requirement to inform NH front office of approx nos. in attendance satisfied.

Meeting opened at 4:05 pm

Present
John Marsden, Sue Harris, Margareth Broodkoorn, Scott Davidson, Pam Baldwin, Lyndsey Bargh, Allan Mortensen, Jen Udy, Derek Gibbons, Marcus Liddell, Chris Tipa, Rachel Kidd.

Apologies
Judy Harris, Ani Edwards, & Margareth for lateness M/S Allan Mortensen / Marcus Liddell that apologies be received. Carried

Minutes from the previous meeting
M/S Allan Mortensen / Jen Udy that the minutes of the 15th November 2006 meeting be confirmed as a true and correct record. Carried

Matters arising from the minutes
 SIA Submissions – Those previously rejected have now been approved by DHB after being updated.

Correspondence
As listed on the agenda:
M/S Pam Baldwin / Scott Davidson that the incoming correspondence be received and outward correspondence approved. Carried

Treasurer's Report
Presented by the CEO
M/S Pam Baldwin / Margareth Broodkoorn that the Treasurer's Report for November 2006 be accepted and the transactions passed for payment. Carried

KCHT Verbal Report
Presented by Scott Davidson
 AGM was held 20th November.
 Continuing with health shuttle – numbers gradually increasing again. Looking for funding to replace vehicle.
 Housing – still trying to finalise agreement.
 Judith Herbert has resigned her position as she is travelling overseas. Hugh Rose also resigning due to other commitments.
 Took tenants out to lunch – great to see what a difference they are making to people’s lives.

Operational Report
CEO’s REPORT:
The following expands on the written report:
1. Results of the Meeting with Te Ha board -
Chris received a letter back from A. Kira which had changed some conditions and timeframes. Another meeting was held with the Te Ha board and this supported Chris’s understanding of the first meeting. It was agreed that a Memorandum of Understanding will be drafted to record this. A motion was passed that Te Ha would not pursue PHO status for 5 years (not contingent on any other issues). It was considered that board level agreements were necessary between the organisations. This opens a way to work together very well. Derek pursuing MedTech avenue to try to create better information sharing.

2. Palliative Care AGM
3. Nursing Awards Day – Very positive feedback from all concerned. Great networking and knowledge sharing.
4. Mental Health Spreadsheets - Great to get some meaningful data out of the MedTech database.
5. Diabetes
6. Meeting with Toa Luka
7. Primary Care IT Conference
8. Meeting with Karen Roach

General Business

1. Health Promotion Recommendations:
M/S Scott Davidson / Allan Mortensen that Health Promotion subcommittee recommendations are approved as submitted. Carried
2. SIA Subcommittee Recommendations: M/S /John Marsden / Pam Baldwin that subcommittee recommendations be approved. Marcus Liddell expressed conflict of interest. Allan Mortensen & KCHT also declared conflict of interest and would be abstaining from voting. Carried with 3 abstentions
3. Primary Health Care Strategy Evaluation – request for forms to be filled in by board members.
4. Signs along driveway to be taken down.

Next Meeting
Scheduled for 21st February 2007 at 3:00 p.m.

Other