Minutes of the Kaipara Care Incorporated PHO Board Meeting
21st February 2007
Video Conference Room, Dargaville Hospital

Karakia

OSH Requirements – Fire Evacuation and requirement to inform NH front office of approx nos. in attendance satisfied.

Meeting opened at 3.20 pm

Present
Jen Thomas, Allan Mortensen, Ani Edwards, Marcus Liddell, John Marsden, Lyndsey Bargh, Judy Harris, Susan Harris, Pam Baldwin, Chris Tipa, Raewyn Fowlie & Debbie Evans

Apologies
Rachel Kidd, Margareth Broodkoorn & Scott Davidson M/S Jen Thomas / Marcus Liddell that apologies be received. Carried

Minutes from the previous meeting
M/S Alan Mortensen / Pam Baldwin that the minutes of the 20th December 2006 meeting be confirmed as a true and correct record. Carried

Matters arising from the minutes

• MOU between KCI and Te Ha – Raewyn to action by the next meeting.
• Primary Health Strategy Evaluation forms were dispatched at end of December.
• PHO signage along the driveway – Old signs have been removed, leaving the framework empty. New signs for the HEHA program are in the planning.

Correspondence
As listed on the agenda:
M/S Jen Thomas / Pam Baldwin that the incoming correspondence be received and outward correspondence approved. Carried

Treasurer's Report
Presented by the CEO
• Query re high (credit) bank balances – See Financial Report for a summary against the current budget. Retained earnings accounts for the remainder. CEO to work on proposals towards expenditure of these earnings.
• Query on Rural Funding situation – See CEO’s report circulated with the agenda.
• New Accountant visited recently and made a number of suggestions. Treasurer to be updated and recommendations brought to the Board for the next meeting.
• A request that if pie charts are to be used, percentages be placed against categories rather than in the chart.

M/S Allan Mortensen / Pam Baldwin that the Treasurer's Report for December 06 & January 07 be accepted and the transactions passed for payment.
Carried

KCHT Verbal Report
Presented by Allan Mortensen & Lyndsey Bargh
• New representative from KCI now required as that Zoe has left – Chris to source nominees.
• Trust now meets quarterly
• Business as usual with the shuttle
• Housing still an issue
• List of trustees requested – Debbie to email

Operational Report
The following expands on the written report:
1. Rural Funding Shortfall - as reported
2. NPHO’s Meeting – as reported. CCM software – DMC stopped using 4 months ago as not user friendly.
3. Mental Health Pilots – as reported. A meeting with Counsellors will be planned to discuss the current overuse of the packages.
4. Diabetes – as reported
5. Staff Appraisals – as reported
6. NIL Position – Draft Job Description and Person Specification will be distributed to Nurses on the Board by end of week. Meeting will then be called to discuss and confirm time lines etc. There was a suggestion that HP Co-ordination could also be added, or integrated, into the position. CEO and Nurse Managers to discuss further.
7. Rehabworkz Closure - as reported.

General Business

1. PREDICT - web based tool.
Request from Sue Wells & Tania Roddell, Co-principal investigators HRC PREDICT programme, for our data to be used in research – refer to the email distributed with the minutes (pink). Discussion ensued.
M/S Allan Mortensen / Judy Harris that KCI agree to support the request Carried

2. Northland Wide Clinical Governance Team
Proposal yet to be defined. Chris to have early discussions with DMC and Te Ha
3. PHO Publicity
Discussion on the suggestions that the PHO be marketed as a separate entity to providers. The PHO and KCHT are discussing surveying the public this year. Providers will be consulted and asked to participate.
Generic PHO brochures will be available at the Field Days site initiated by the Nurse Group. Request that collection of data re persons visiting the site be collected. Suggestion also that the site be extended to an individual health tent next year.
Pam supplied a communication document to be circulated with the agenda next month.
4. Laboratory Court Case
Does not seem to impact this site, although a positive spin off is that more qualified lab staff are now in the labour market.
5. Relationship with Te Ha
A recent Runanga meeting indicated that Te Ha will remain within the PHO. MOU between KCI & Te Ha/Te Runanga O Ngati Whatua will be actioned over the next month.
6. Wedding Appreciation
Thanks for the best wishes and gift from Jen (nee Udy) and Dave Thomas who were married Anniversary Weekend.
7. Xmas Celebration
Acknowledgement that the get together between all parties (KCI, KCHT, NDHB, Te Ha Board) went well and could be considered again.
8. KDC Presentation
Richard Alspach, Councillor, requested that KCI present at one of their meetings. Chris to action.

Next Meeting
Scheduled for 21st March 2007 at 3:00 p.m.

Other