Minutes of the Kaipara Care Incorporated PHO Board Meeting
21st March 2007
Video Conference Room, Dargaville Hospital

Karakia

OSH Requirements – Fire Evacuation and requirement to inform NH front office of approx nos. in attendance satisfied.

Meeting opened at 3.10 pm

Present
John Marsden, Ani Edwards, Marcus Liddell, Lyndsey Bargh, Scott Davidson, Sue Harris, Pam Baldwin, Derek Gibbons, Margareth Broodkoorn, Chris Tipa, Rachel Kidd.

Apologies
Jen Thomas, Allan Mortensen, Judy Harris. M/S Marcus Liddell/Pam Baldwin that apologies be received. Carried

Minutes from the previous meeting
M/S John Marsden / Ani Edwards that the minutes of the 21st February 2007 meeting be confirmed as a true and correct record. Carried

Matters arising from the minutes

• Memorandum of Understanding – original was created by the Runanga in 1998 before KCI became a PHO. Raewyn redrafting to reflect position of KCI as it stands today with recent developments.
• Northland Wide Clinical Governance Team - came up again at NPHOs meeting. Will get proposal from Ian Brown and then circulate for comments. Setting policies around clinical practice etc. Existence of group would also provide leverage between primary and secondary care.
• Nominee for KCHT Board – Still in negotiations.
• List of KCHT Trustees attached as requested.
• Proposals to spend retained earnings – some covered in Chris’s report. Another idea is Careplus being paid in one lump sum (for each patient) to DMC in order to avoid paperwork bottleneck. Chris to put together a proposal before the next board meeting.

Correspondence
As listed on the agenda:
M/S Margareth Broodkoorn / Marcus Liddell that the incoming correspondence be received and outward correspondence approved. Carried

Treasurer's Report
Presented by the CEO
Query on Nurse Vehicle expenses, Medical Equipment Fund, Mental Health, Admin R&M and high photocopying/faxing charges. Fax options to be investigated.
M/S Margareth Broodkoorn / Marcus Liddell that the Treasurer's Report for February 2007 be accepted and the transactions passed for payment. Carried
M/S Pam Baldwin / Scott Davidson that Petherick Kennedy be appointed as KCI’s auditors. Carried

KCHT Verbal Report
Presented by Lyndsey Bargh & Scott Davidson
 No KCHT meeting since last PHO meeting. Website up and running now.
 Query on Health Shuttle taking people to Whangarei providers was answered.

Operational Report
CEO’s REPORT:
The following expands on the written report:
1. Nurse’s Site – Field Days – Draw card for surrounding stalls. Very successful. Congrats to nurses.
2. Rural Retention Funding - As reported.
3. NPHOs Meeting - Competitive pitch for med students. DMC would probably be interested in more med students.
4. Mental Health Pilots – M/S Scott Davidson / Pam Baldwin that we exceed the Mental Health Subsidised Counselling budget by up to $24,000. Carried
5. Recruitment of Nursing Integration Leader – Positive meeting. Pam also in attendance.
6. Closure of Rehabworx – May have to call another meeting with Northcare Trust to ensure things on target.
7. Potential Health Promotion Project – NIL and HP role. Need be specific about differentiating the hours for each part of job. Query on whether suitable local candidates.
M/S Scott Davidson / Margareth Broodkoorn that we endorse the proposal to fill both NIL position as well as HP focus. Carried
8. Northland Inter-sectorial forum – As reported
9. Invitation to Speak to KDC – As reported

General Business

1. PHO Publicity – PHO was acknowledged in newspaper for shade tent, Chris is speaking to KDC. Communication and Networking Model was enclosed for members to check their position and role. Query as to when this would be used – new board members, information purposes. Rachel to attach another model with next agenda.
2. Future of Health Site at Field Days – with winning site award, we have a free site for next year. Need to look at whether we double the size or have a health tent. Do we keep nurses separate? Decided to get a double site for next year (not a separate health tent). Hopefully NIL will organise next time. Write to Helen Topia and thank her for initial organisation. Chris to liaise with field days people to sort out next years tent. Also recognition to Raewyn for her time.
3. Kaumatua Kuia Evaluation Hui – Query on patient being charged by Medical Centre when seen in hospital ward: Charging patients in ward does happen as a private patient (not admitted) can be seen initially in ward (especially after hours). Part of agreement when DMC came up to hospital site. Not done very often. Patients should not be charged if they are admitted to hospital.
4. SIA Funding for Pharmacy Account – Discussion on prescription issues and understanding how fund used. Does there need to be more discretion with who uses this? Disability allowance and how hard it is to access funding was also brought up.

Next Meeting

Next Meeting scheduled for 18th April 2007 at 3:00 p.m.

Meeting closed at 4.40 p.m. with Karakia

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