Minutes of the Kaipara Care Incorporated PHO Board Meeting
15th August 2007
Video Conference Room, Dargaville Hospital

Karakia

OSH Requirements – Fire Evacuation and requirement to inform NH front office of approx nos. in attendance satisfied.

Meeting opened at 3.08 pm

Present
John Marsden, Jen Thomas, Ani Edwards, Judy Harris, Sue Harris, Scott Davidson, Marcus Liddell, Lyndsey Bargh, Margareth Broodkoorn, Derek Gibbons, Deborah Ashley-Smith, Chris Tipa, Rachel Kidd.

Apologies
: Pam Baldwin, Allan Mortensen. Derek Gibbons & Scott Davidson for lateness M/S Marcus/Jen that apologies be received. Carried

Minutes from the previous meeting
M/S Marcus/Judy that the minutes of the 18th July 2007 meeting be confirmed as a true and correct record. Carried

Matters arising from the minutes
None

Correspondence
As listed on the agenda:
Add Pandemic Response Manual. Available for board members to read.
Values Project – 5 values have been set and will be launched by the NDHB.
M/S Scott/Judy that the incoming correspondence be received. Carried

Treasurer's Report
Presented by the CEO
M/S Judy /Jen that the Treasurer's Report for July 2007 be accepted and the transactions passed for payment. Carried

KCHT Verbal Report

 Meeting on August 20th.
 Successful in getting $40,000 from Charitable Trust for Health Shuttle funding, may be able to use old shuttle in other ways.
 Candidates wanted to stand for DHB for the Kaipara. Would be good to get representation for this area. DHB has information for candidates if anyone is interested.

Operational Report
CEO’s REPORT:
The following expands on the written report:
1. Mental Health Pilots – need to manage locally and have influence over the volumes for this project. Internet connection essential between KCI and Manaia - needs to be a secure line, contract likely to continue beyond pilot. It is in KCI’s contract to provide communication system.
M/S Scott/ Marcus that KCI continue to go on with communication line with potential cost of $10,000. Carried
2. Rural Workforce Retention Funding – Chris reported on NPHOs recommendations, which wee distributed.
Board discussed process for Rural Retention approvals.
M/S Scott/Jen that the recommendations be approved and that in future the Rural Retention Sub-Committee will make recommendations to the board (NPHOs to remain as an option in the case of not being able to agree). Carried
NPHOs to be acknowledged for their input into this round.
3. Elderly Project – This pilot is for Wellsford as well as Dargaville. Libby Jones is the Project Manager, funding is available, need work to happen now - representation needed from providers. Could develop into something very useful, we will need to drive it to get what we want out of it.
4. Performance Management Reports – District Annual Plan has come out. NPHOs had no chance to contribute, but hope to in future. Chris circulated 3 pages from the Plan for board members’ information. Many of the health targets contained within are primary care. Te Ha also willing to contribute to cervical screening and flu vaccine targets. It was pointed out that KCI’s Mental Health Coordinator was off sick for much of the quarter which may account for the low volumes.

General Business

1. KCI Boundaries: Community and Agencies meetings have been held in Maungaturoto (facilitated by KCI) but no funding is available from the PHO for Maungaturoto. Concern about the possible mixed message being given to this community. Historically, meeting was held as a courtesy in Maungaturoto for those who travel (from Whangarei/Auckland etc). At the latest meeting, it was agreed with Coast to Coast PHO that they would take over facilitation at this venue. Frequency of the meetings in Dargaville being reduced to 6 monthly from now on.
2. CEO’s Performance Appraisal – Sub-committee to be Derek, Margareth, Jen, Allan and John. To meet prior to next board meeting – 1:30 pm on 19th September.
3. GM of Te Ha has resigned formally. Margareth taking over in the interim.

Next Meeting
NEXT MEETING: Scheduled for 19th September 2007 at 3:00 p.m.

Meeting closed at 4:15 p.m. with a Karakia.

Other