Minutes of the Kaipara Care Incorporated PHO Board Meeting
19th September 2007
Video Conference Room, Dargaville Hospital

Karakia

OSH Requirements – Fire Evacuation and requirement to inform NH front office of approx nos. in attendance satisfied.

Meeting opened at 3.08 pm

Present
John Marsden, Jen Thomas, Judy Harris, Sue Harris, Scott Davidson, Lyndsey Bargh, Margareth Broodkoorn, Allan Mortensen, Deborah Ashley-Smith, Chris Tipa, Raewyn Fowlie

Apologies
Pam Baldwin, Marcus Liddell, Derek Gibbons, Rachel Kidd M/S Margaret/Jen that apologies be received. Carried

Minutes from the previous meeting
M/S Marcus/Judy that the minutes of the 15th August 2007 meeting be confirmed as a true and correct record. Carried

Matters arising from the minutes

 CEO’s Performance Review – was carried out prior to this meeting. The Board were informed of the outcome “in-committee”.

Correspondence
As listed on the agenda:
M/S Jen/Allan that the incoming correspondence be received Carried

Treasurer's Report
Presented by the CEO
M/S Margaret/Judy that the Treasurer's Report for August 2007 be accepted and the transactions passed for payment. Carried

KCHT Verbal Report

 Last meeting on August 20th. Nothing new to report.

Operational Report
CEO’s REPORT: The following expands on the written report:

1. Mental Health Pilots – As Read

2. SIA – Minutes of the subcommittee meeting were distributed. Discussion ensued re the standard RFP process vs the current crises by Te Ha which, although a long standing problem, KCI have just recently been made aware of it. A meeting is scheduled for the 27th September to discuss this issue with DHB & Te Ha are to provide accounts/figures.
Re the current SIA RFPs: DMC are willing to take their proposal off the table in support of Te Ha clinics. Podiatry in other PHO’s has been further investigated by Scott. No regional strategy for Podiatry is in place as yet, and it was felt that NPHO’s should lobby the DHB prior to looking at this proposal.
M/S Scott/Lyndsey that progress on the current SIA funding round be postponed until the meeting with the DHB has taken place. Carried
SIA Terms of Reference to be reviewed by the subcommittee and brought back to the Board.

3. Very Low Cost PHO Rates – As per the circulated attachment.

General Business

1. AGM Date - 1.00pm Board Meeting followed by AGM at 3.00pm on 21st November 07. Organisations who appoint members to the Board will be receiving letters to confirm current, or new, nominees.

2. Application from DMC under Medical Equipment Fund to pay up to 50% for a slit machine. $7000.00 requested. KCHT have already donated half the cost ($7000.00) through their Jcees fund. The CEO supported this submission in using a local GPs expertise to increase retinal screening, which is a PMP target. A recent review revealed that 50% or our Diabetics have not been screened. A number of them will now be added to the DHB list and transport to the clinics to be arranged with the shuttle. The DHB are considering a proposal by Scott to fund him to undertake this work.

M/S John/Allan that KCI contributes $3500.00 towards the purchase of the slit lamp. Carried
The CEO will advise which funding stream is most suitable.

3. Request from KCHT for funding for Hospital Manuscript – Discussion outcomes: Nice to have, but no direct outcome to the health of the population.
M/S Judy/Jen that KCI declines the offer to support this project Carried
Abstaining from the vote were Margareth, Lyndsey & Allan

4. Northland Retrofitting Project – Letter tabled and spoken to by Chris. A firm proposal requesting funding may be forthcoming in the future.

5. Vero Association Liability Renewal – Due again. Board Members will be receiving an email asking them to confirm that they personally have no liability claims made against them or have reason to believe that this may occur.

6. Hospital Signage – Following feedback from a recent nurse meeting, Deborah had suggestions re signage onsite. It was revealed that problems were being looked into already and funding has been received from the DHB to make the driveway a dual carriageway. The Board supported Deborah working on a sign to be approved by all stakeholders and KDC, and erected at the main road entrance.

7. Oma Oranga – 4th November 07 – Ngati Whatua Run/Walk HP event at Kai Iwi Lakes. Would be great to have a PHO presence/stall. Margareth to work with Deborah on this.